Data Privacy Policy

1. Statement of Policy

Prokaizen Consulting Corporation values your right to privacy and is committed to protecting all personal information processed during our engagements, website visits, and corporate operations. We enforce strict administrative, physical, and technical safeguards in accordance with the Data Privacy Act (DPA) of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations (IRR), and guidelines issued by the National Privacy Commission (NPC).

2. Personal Data We Collect

We collect personal and sensitive personal information through voluntary submission via our contact forms, service enrollment, event registrations, and web browsing analytics. This data includes:

• Contact Identifiers: Full name, official corporate email, phone number, and physical mailing address.
• Employment & Corporate Details: Company name, job title, industry sector, and Tax Identification Number (TIN) for corporate billing.
• Technical & Analytical Information: IP address, browser type, device information, visited pages, and session duration captured via cookies.
• Inquiry Records: Specific requirements, messaging details, and feedback submitted through web portals or email correspondence.

3. Purpose of Processing

We process your personal information based on legitimate corporate interest, contractual necessity, or explicit consent for the following operations:

• To respond to advisory, tax consulting, and accounting corporate inquiries.
• To process client registrations, agreements, and official BIR/SEC compliance filings.
• To distribute financial insights, tax advisories, corporate training invites, and regulatory updates.
• To maintain website security, optimize page navigation, and prevent fraudulent activities.

4. Data Sharing & Third-Party Transfers

Prokaizen Consulting Corporation does not sell, rent, or lease personal data to third parties. Disclosure of personal data is limited strictly to:

• Authorized employees, compliance officers, and legal consultants on a need-to-know basis.
• Government regulatory bodies (e.g., BIR, SEC, LGU) as strictly mandated by Philippine tax and corporate law.
• Secure IT infrastructure and cloud software providers bound by non-disclosure agreements and DPA-compliant processing protocols.

5. Data Retention & Safeguards

Your personal data is stored securely in encrypted databases and protected physical archives. Retention schedules adhere to standard Philippine accounting and regulatory requirements (e.g., BIR tax record retention rules). Data beyond its required retention window is securely destroyed or permanently anonymized.

6. Rights of the Data Subject

Under Chapter IV of the Data Privacy Act, you retain the following statutory rights regarding your personal information:

• Right to be Informed: To know whether your personal data is being or has been processed.
• Right to Access: To request copies of your personal information stored in our processing systems.
• Right to Object: To withhold consent or request removal from marketing distributions and mailing lists.
• Right to Rectification: To dispute and request correction of inaccurate or outdated data.
• Right to Erasure/Blocking: To request suspension, withdrawal, or deletion of personal data upon valid grounds.

7. Data Protection Officer (DPO) Contact

For inquiries, access requests, or privacy concerns, please contact our designated Data Protection Officer (DPO):